Privacy Policy

This privacy policy describes how Colonial Home Care Services, LLC. treats the personally identifiable information that is collected about you when you visit the web sites to which this policy is linked.

What the Privacy Policy Does Not Apply To

This privacy policy does not apply to information collected about you by anyone except Colonial Home Care Services and only applies to the web sites to which this policy is linked. Any information you provide when you visit web sites other than those covered by this policy is subject to the privacy policies of the organizations who run and/or own those web sites. This policy does not apply to information you may provide to us offline.

The Collection of Personally Information

Colonial Home Care Services generally collects personally identifiable information with your specific knowledge and consent. If you contact us to receive information about our business and services, you will be required to provide limited personal information. This information may be collected on our behalf by third party service providers who have been instructed to use the information only as directed by Colonial Home Care Services.

Colonial Home Care Services uses this information to provide you with the service you have requested. We may also use your information to contact you by e-mail or off-line with special offers from Colonial Home Care Services or affiliated parties who have asked Colonial Home Care Services to market to its users on their behalf. If you don’t want us to send you email messages, you can contact us at opt-out@gahc94.net.

Data Security

We have in place physical, electronic, and managerial procedures to protect the information that is collected online and stored in our database. However, no security system is impenetrable. We cannot guarantee the security of our database, nor can we guarantee that the information you supply will not be intercepted while being transmitted to us over the Internet

IP Address

Your Internet Protocol (“IP”) address is usually associated with the place from which you enter the Internet, like your Internet Service Provider, your company or your university. We may use your IP address to help diagnose problems with our servers, gather broad demographic information, and administer our website.

Non-U.S. Users

If you are located outside of the United States, please note that the information you provide to us will be transferred to the United States. By using this web site, you consent to this transfer. You also consent to the adjudication of any disputes arising in connection with this website in the federal and state courts of, and in accordance with the laws of, the state of the United States in which the editorial staff of this website primarily does business.

Changes to Privacy Policy and Notice

Colonial Home Care Services may change this policy from time to time in its discretion. Your continued use of our sites indicates your consent to this privacy policy and any amended versions of it. If you have any questions or concerns about use of your personally identifiable information, please contact us at opt-out@gahc94.net.

Additional Information - Notice of Privacy Practices for Protected Health Information

45 CFR 164.520 (Download a copy in PDF – PDF)

Background

The HIPAA Privacy Rule gives individuals a fundamental new right to be informed of the privacy practices of their health plans and of most of their health care providers, as well as to be informed of their privacy rights with respect to their personal health information. Health plans and covered health care providers are required to develop and distribute a notice that provides a clear explanation of these rights and practices. The notice is intended to focus individuals on privacy issues and concerns, and to prompt them to have discussions with their health plans and health care providers and exercise their rights.

How the Rule Works

General Rule.

The Privacy Rule provides that an individual has a right to adequate notice of how a covered entity may use and disclose protected health information about the individual, as well as his or her rights and the covered entity’s obligations with respect to that information. Most covered entities must develop and provide individuals with this notice of their privacy practices. The Privacy Rule does not require the following covered entities to develop a notice:

Health care clearinghouses, if the only protected health information they create or receive is as a business associate of another covered entity. See 45 CFR 164.500(b)(1).
A correctional institution that is a covered entity (e.g., that has a covered health care provider component).
A group health plan that provides benefits only through one or more contracts of insurance with health insurance issuers or HMOs, and that does not create or receive protected health information other than summary health information or enrollment or disenrollment information. See 45 CFR 164.520(a).

Content of the Notice.

Covered entities are required to provide a notice in plain language that describes:

How the covered entity may use and disclose protected health information about an individual.
The individual’s rights with respect to the information and how the individual may exercise these rights, including how the individual may complain to the covered entity.
The covered entity’s legal duties with respect to the information, including a statement that the covered entity is required by law to maintain the privacy of protected health information.
Whom individuals can contact for further information about the covered entity’s privacy policies.

The notice must include an effective date. See 45 CFR 164.520(b) for the specific requirements for developing the content of the notice. A covered entity is required to promptly revise and distribute its notice whenever it makes material changes to any of its privacy practices. See 45 CFR 164.520(b)(3), 164.520(c)(1)(i)(C) for health plans, and 164.520(c)(2)(iv) for covered health care providers with direct treatment relationships with individuals.

Providing the Notice.

A covered entity must make its notice available to any person who asks for it.

A covered entity must prominently post and make available its notice on any web site it maintains that provides information about its customer services or benefits.

Health Plans must also:

Provide the notice to individuals then covered by the plan no later than April 14, 2003 (April 14, 2004, for small health plans) and to new enrollees at the time of enrollment.
Provide a revised notice to individuals then covered by the plan within 60 days of a material revision.
Notify individuals then covered by the plan of the availability of and how to obtain the notice at least once every three years.

Provide the notice to the individual no later than the date of first service delivery (after the April 14, 2003 compliance date of the Privacy Rule) and, except in an emergency treatment situation, make a good faith effort to obtain the individual’s written acknowledgment of receipt of the notice. If an acknowledgment cannot be obtained, the provider must document his or her efforts to obtain the acknowledgment and the reason why it was not obtained.
When first service delivery to an individual is provided over the Internet, through e-mail, or otherwise electronically, the provider must send an electronic notice automatically and contemporaneously in response to the individual’s first request for service. The provider must make a good faith effort to obtain a return receipt or other transmission from the individual in response to receiving the notice.
In an emergency treatment situation, provide the notice as soon as it is reasonably practicable to do so after the emergency situation has ended. In these situations, providers are not required to make a good faith effort to obtain a written acknowledgment from individuals.
Make the latest notice (i.e., the one that reflects any changes in privacy policies) available at the provider’s office or facility for individuals to request to take with them and post it in a clear and prominent location at the facility.

A covered entity may e-mail the notice to an individual if the individual agrees to receive an electronic notice. See 45 CFR 164.520(c) for the specific requirements for providing the notice.

Organizational Options.

Any covered entity, including a hybrid entity or an affiliated covered entity, may choose to develop more than one notice, such as when an entity performs different types of covered functions (i.e., the functions that make it a health plan, a health care provider, or a health care clearinghouse) and there are variations in its privacy practices among these covered functions. Covered entities are encouraged to provide individuals with the most specific notice possible.
Covered entities that participate in an organized health care arrangement may choose to produce a single, joint notice if certain requirements are met. For example, the joint notice must describe the covered entities and the service delivery sites to which it applies. If any one of the participating covered entities provides the joint notice to an individual, the notice distribution requirement with respect to that individual is met for all of the covered entities. See 45 CFR 164.520(d).